How to Share a Design Template with URL in Canva: A Quick and Easy Guide
Sharing a design template with URL in Canva is one of the fastest ways to collaborate on creative projects. Whether you're working with a team, sending drafts to a client, or sharing your work with your audience, using a Canva template link makes the process smooth, efficient, and professional.
In this complete guide, you’ll learn how to share a design template with URL in Canva, step-by-step. We’ll cover how to create a shareable link, choose who can access it, and set permissions for viewing, editing, or using your design as a template. By the end, you'll know exactly how to share your design as a template link and make collaboration a breeze.
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What Is Canva?
Before diving into how to share designs with links in Canva, let’s quickly cover what Canva is.
Canva is a user-friendly graphic design platform launched in 2012. It empowers users to create professional-quality visuals such as social media posts, presentations, flyers, and more—even if they have zero design experience. With over 40 million users globally, it’s become a go-to tool for creatives, businesses, educators, and marketers.
Key Features of Canva:
- Thousands of pre-made templates for various design needs
- Drag-and-drop editor that simplifies the design process
- Real-time collaboration with team members or clients
- Extensive media library of free and premium images, icons, and illustrations
- Custom branding kits for consistent visual identity across designs
Canva is an all-in-one solution for anyone looking to create eye-catching designs quickly and easily.
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Step 1: Create or Customize Your Design Template in Canva
To share your design as a template link, you first need to create or customize a design in Canva. Here's how to get started:
A. Select a Template or Start from Scratch
- Log in to your Canva account.
- Click on “Create a design” from your dashboard.
- Choose a pre-made template or select a blank canvas based on your needs (e.g., Instagram post, flyer, presentation, etc.).
B. Customize Your Template
Use Canva’s intuitive tools to make your design your own:
- Add or edit text, shapes, and images
- Adjust fonts, colors, and layouts
- Insert elements from Canva’s stock library such as icons or illustrations
- Apply your brand kit if you're a Pro user
Make sure your design is polished and ready for others to use as a base.
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Step 2: Save and Prepare Your Template for Sharing
Once your design is finalized, you’ll want to save it and turn it into a reusable template.
A. Save Your Work
Canva auto-saves your work, but it’s good practice to name your design properly:
- Click the design title at the top of the editor.
- Rename it to something relevant (e.g., “Client Proposal Template” or “Social Media Calendar”).
B. Generate a Template Link
Now, let’s walk through how to share a design template with URL in Canva:
- Click the “Share” button at the top right corner.
- From the dropdown, select “Template link.”
- Canva will generate a unique link that allows others to use your design as a template without editing your original file.
- Click “Copy link” to copy it to your clipboard.
This is how you create a template link that can be reused by others without giving them access to your master design.
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Step 3: Customize and Share the Link
To make the link more user-friendly, you can customize it and choose how you'd like others to interact with it.
A. Customize the URL (Optional for Pro Users)
If you’re a Canva Pro user, you can personalize the link:
- Click “Edit” next to the generated URL.
- Enter a custom name to make it easy to remember (e.g., your-brand-name-template).
- Save the updated link.
B. Set Access Permissions
You can control how others interact with your design:
- View Only: Let others view the design without editing.
- Can Edit: Allow collaborators to make changes.
- Use as Template: Ideal if you want others to use your design as a starting point while keeping your original intact.
C. Share the Link
Here’s how to share your design as a template link with your audience or team:
- Email the link directly to your collaborators or clients.
- Post it in your team’s chat or project management tool.
- Embed it in your website or blog.
- Share on social media or in your online community.
Step 4: Collaborate on the Design Template
If you’re not just sharing a template, but actually want to collaborate in real-time, Canva makes that easy too.
A. Invite Collaborators
- Open your design.
- Click the “Share” button.
- Enter the email addresses of the people you want to collaborate with.
- Set permissions: choose “Can edit” or “Can view.”
- Click “Send.”
B. Use Collaboration Features
Once others have access, you can:
- Leave comments or suggestions
- Track design history and see who made which changes
- Present your design live for feedback
- Co-edit in real time
This is perfect for team projects, group assignments, or client feedback sessions.
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Quick Recap: How to Share Designs with Links in Canva
Here’s a summary of the steps:
- Create or customize your design.
- Click “Share” in the top right.
- Choose “Template link” to generate a shareable URL.
- Copy and share your design as a template link.
- Set permissions to control access (edit, view, or use as template).
- Collaborate live if needed using Canva's built-in tools.
Why Use a Template Link in Canva?
- ✅ Streamline collaboration with teams or clients
- ✅ Preserve original designs while allowing reuse
- ✅ Increase efficiency for content creation
- ✅ Boost branding consistency across multiple users
- ✅ Simplify sharing across digital channels
Whether you're a freelancer, educator, business owner, or marketer, using Canva template links helps you stay organized and professional.
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Final Thoughts
Learning how to share a design template with URL in Canva is a powerful skill that can transform how you collaborate and communicate visually. From sharing with clients to enabling your audience to repurpose your designs, sharing your design as a template link puts creative control in everyone’s hands—without compromising your original work.
Ready to share your designs like a pro? Follow the steps above and start collaborating with ease!
